Terms and Conditions.

General Terms

It is mutually agreed that the following terms and conditions form an integral part of this contract and that no variation or modification of this contract shall be effective unless accepted by Amaar Zafar Photo & Video in writing.

Booking

A signed contract and retainer fee are required to reserve the dates and times of the shoot(s). If the shoot(s) are rescheduled, postponed or cancelled; or if there is a breach of contract by the client, the retainer fee is non-refundable. The client shall be responsible for payment of any materials charges incurred up to to the time of cancellation.

Event Schedule

The client agrees to confirm the schedule one-week prior to the shoot. Notification of any changes in schedule or location must be made in a timely manner and confirmation of receipt must be obtained from Amaar Zafar Photo & Video by the client.

Safety

Amaar Zafar Photo & Video reserves the right to terminate coverage and leave the location of the event if the photographer/videographer experiences inappropriate, threatening, hostile or offensive behaviour from person(s) at the event; or in the event that the safety of the photographer/videographer is in question.

Shooting Time / Additions

The client and Amaar Zafar Photo & Video agree that cooperation and punctuality are essential to accomplish the goals and wishes of all parties. Shooting commences at the scheduled start time and ends at the scheduled end time. If the client does not arrive at the appointed time, shooting will commence at the scheduled start time and end at the scheduled end time. All additional time beyond the scheduled end time will be billed to the client.

Expenses Incurred

When applicable, the client is responsible for all travel, accommodation, meal and transport costs. All travel expenses are based on the distance between the event location(s) and the Amaar Zafar Photo & Video studio address.

Responsibilities

Amaar Zafar Photo & Video is not responsible for compromised coverage due to causes beyond the control of the company including but not limited to obtrusive guests, lateness of the client or guests, weather conditions, schedule complications, incorrect addresses provided to Amaar Zafar Photo & Video, rendering of decorations, or restrictions of the locations. Amaar Zafar Photo & Video is not responsible for backgrounds or lighting conditions which may negatively impact or restrict the photo/video coverage. Amaar Zafar Photo & Video is not held liable for missed coverage of any part of the event due to any of the above.

Venue and Location Limitations

Amaar Zafar Photo & Video is limited by the rules and guidelines of the location(s) and site management. The client agrees to accept the technical results of their imposition on Amaar Zafar Photo & Video. Negotiation with the officials for moderation of guidelines is the client’s responsibility; Amaar Zafar Photo & Video will offer recommendations only.

Permits

The client is responsible for acquiring all permits and necessary permission for all locations on which Amaar Zafar Photo & Video will be performing services.

Limit of Liability

In the unlikely event that the assigned photographer/videographer from Amaar Zafar Photo & Video is unable to perform to the guidelines of this contract due to an injury, illness, act of God, act of terrorism, or other cause beyond the control of the Amaar Zafar Photo & Video, the company will make every effort to secure a replacement. If the situation should occur and a suitable replacement is not found, responsibility and liability is limited to the return of all payments received for the event.

In the unlikely event that any digital files have been lost, stolen, or destroyed for reasons beyond Amaar Zafar Photo & Video’s control, including but not limited to camera, hard drive, or equipment malfunction, liability is limited to a partial refund of payments received for the event. The limit of liability for a partial loss of originals shall be a prorated amount of the photographs or footage lost based on the percentage of total number of originals. Amaar Zafar Photo & Video is not liable for the loss of images or footage beyond the date of the final delivery of all products included in the package.

Capture and Delivery

Amaar Zafar Photo & Video is not liable to deliver every image or video clip taken at the shoot. The determination of images/videos delivered to the client is left to the discretion of the company.

Copyright

The 1988 Copyright Act assigns the copyright to the photographer/videographer , who has in turn assigned copyright to Amaar Zafar Photo & Video. It is contrary to the Act to copy, publish, reproduce or store our images electronically, unless the express permission of Amaar Zafar Photo & Video has been sought and or purchased. If permission is granted, then transfer of the copyright commences only once payment for the copyright has been made in full.

Photographs

The Client may not (either personally or via a third party) alter or add to or manipulate a picture or video by means of computer or any other technique or reproduce a picture in whole or in part as an element within, or as a montage with, another picture or video.

We never provide the RAW versions of our images or videos.

Display

Amaar Zafar Photo & Video reserves the right for any photograph or film created during sessions to be displayed in the studio, portfolio, or in any other advertising directly associated with Amaar Zafar Photo & Video. We will contact you for authorisation prior to any use for specific authorisation.

Law

These Terms and Conditions shall be governed and construed in accordance with the Laws of England.

Licence

Amaar Zafar Photo & Video shall be granted artistic licence in relation to the poses photographed, the location used and digital retouching. Amaar Zafar Photo & Video's judgement regarding the locations, poses and number of photographs taken shall be deemed to be correct.

Photographic Presentation and Materials

All photograph sizes are nominal. Amaar Zafar Photo & Video will provide a pleasing colour or black and white balance but cannot guarantee exact colour matching.

In the case of part mono/part colour images, the colours used will be subject to the photographer’s artistic interpretation and will be deemed to be correct.

All printed photographs supplied by Amaar Zafar Photo & Video are produced to a high standard using high quality materials and modern processing techniques. However, all photographs will, in time, fade. This is particularly true if they are left in bright sunlight and are not behind glass or UV glass. Prints should NOT be kept in areas where the atmosphere is subject to higher than normal humidity content.

Amaar Zafar Photo & Video cannot accept any responsibility for this gradual image deterioration.

Digital Images

Digital images/videos are supplied on a cloud storage service web link (or on a memory (USB) stick at an additional cost). It is client’s responsibility to ensure back-up of digital images to another hard drive or to a cloud storage service.  If the client is unhappy with any of the final images or videos, they may ask for a total of five (5) small and reasonable changes to be made only one time, after receiving the photos/videos. Any additional editing requested after the initial change requests, or any changes categorised as more intensive edits, will be charged at £50 per hour, at a minimum of one hour. 

Condition of Goods

All products purchased are presumed to have been received in good condition unless the Client notifies Amaar Zafar Photo & Video in writing of any discrepancy or error within 7 days of receipt.

Payment

A retainer fee is due at the time of booking. The remaining amount is due within 1 week before the shoot and prior to the delivery of the order, unless otherwise stated by Amaar Zafar Photo & Video, in writing.

Prices

All services and/or goods are supplied at the current prices ruling at the time of supply and are subject to change without prior notice.

Delivery of Your Order

Your order can be collected or delivered for a cost. You will be quoted a delivery cost when your order is ready and payment must be made prior to delivery.

Method of Payment

We accept a variety of payment methods, preferably bank transfer or cash, however bank transfers or transfer via a service such as PayPal are preferred. Invoices and receipts can be sent electronically for any payments.

Storage of Images & Video Files

Your images/video files may or may not kept after the viewing. Amaar Zafar Photo & Video offers no guarantees with regard to electronic storage of any digital files. Though we practice strict daily backup routines, we cannot be held responsible for the loss of files due to equipment failure or any other reason beyond our control.

Re-Orders

All re-orders shall be treated as an extension of this contract. No responsibility for error will be accepted unless orders are given in writing, approved by email and/or signed for.

Refund Policy

Framed Prints, Digital Negative, Photobook, USB orders:

All orders are bespoke. We will not refund nor accept the return of or refusal to pay charges for any technically acceptable photograph or video supplied as a digital file, framed printed image or any other form of media. No exception can be made as we cannot be held responsible for individual tastes or exceptions. Your signature on the order form and payment forms a contract between you and Amaar Zafar Photo & Video. Cancelled paid photo/video sessions that fall within our minimum free cancellation policy will be charged at £30.00.

Cancellation

We maintain a strict cancellation policy. In the event of cancellation of a paid photo or video shoot, you are only eligible for a refund if you cancel within 14 days of paying your deposit/retainer fee and if there are more than 14 days remaining before the event takes place. Failing this period of notice, deposits may not be refunded. Cancellations may only be made by telephone.

Photographic Retouching

Retouching and artist finishing is available as an optional extra and the final output and finish of any image that is re-touched will be at Amaar Zafar Photo & Video's discretion. Any further retouching required will be charged at £50 per hour, at a minimum of one hour.